Data Management Officer (Displacement Tracking Matrix (DTM)) (2 Positions) At International Organization for Migration

Position Title: Data Management Officer (Displacement Tracking Matrix (DTM)) (2 Positions)

Duty Station: Berlin, Germany

Classification: Professional Staff, Grade P1

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 19 April 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.


The Displacement Tracking Matrix (DTM) has been the International Organization for Migration’s (IOM) main operational tool for tracking and monitoring the movements and evolving needs of displaced populations since 2004. It has been systematically deployed in medium to large-scale humanitarian response operations in the last five years, including in all Level 3 emergencies. During 2019, DTM has been active in over 60 countries, tracking and monitoring over 14.5 million displaced persons worldwide.

The DTM Global Systems Management (GSM) Unit is responsible for all global system components including data management and data science, data responsibility and governance, web and database application systems, technology and innovation, management of global projects and inter-agency coordination. The GSM is responsible for supporting country and global data consolidation, and the implementation of data quality control mechanisms. Recent application developments and scaling led by the GSM has seen a heightened needed for data management expertise within the global team to support DTM country and regional operations.

Under the overall supervision of the Global DTM Global Coordinator and the direct supervision of the DTM Information Management Officer, the Data Management Officer (Displacement Tracking Matrix (DTM)) will be responsible and accountable for assisting with development, training and roll out data management activities. The successful candidate will work closely with the Global DTM team and the Regional Offices (RO) and Country Offices (CO), providing basic support for the setup, implementation and maintenance of DTM data ingestion pathways.

Core Functions / Responsibilities:

  1. Under close supervision and guidance, provide basic technical support to DTM global support team and field DTM implementation in the collection and tabulation of data and other information management activities including on the improvement and expansion of Central Data Warehouse, implementation of DTM Data Dictionary, development of data collection tools, use of Kobo platforms, as well as data processing activities.
  2. Provide preliminary replies to specific queries on data collected by DTM field operations, based on data consolidated in the Central Data Warehouse and other databases available.
  3. Apply data quality control mechanisms for DTM operations worldwide as set by the global standard.
  4. Assist with the implementation and roll out of responsible data mechanisms in DTM implementation worldwide. This includes the aspect of data governance, data protection, data security, and ethics in the collection and use of DTM data.
  5. Research and provide specific inputs to support the development and adaptation of standard operating procedures for DTM field data collection, consolidation, cleaning and management.
  6. Assist in the development and implementation of Kobo forms to support DTM operations inthe field worldwide.
  7. Generate tabulations for technical reports, information bulletins and other relevant information products related to displacement-affected populations and migration flows.
  8. Attend the global Information Management Working Group or any of its sub-groups as requested.
  9. Provide specific data management training to DTM Information Management staff worldwide as required.
  10. Perform such other duties as may be assigned.

Required Qualifications and Experience:


  • Master’s degree in Computer Science, Demographics, or an Information Management related discipline, or alternatively, an equivalent combination of related education from an accredited academic institution; or
  • University degree in the above fields with two years of relevant professional experience.


  • Experience in global data consolidation from various databases and datasets;
  • Experience in managing or working with DTM data, datasets, and databases;
  • Experience in complex data quality control operations/mechanisms;
  • Experience in the development, refinement, and implementation of population database systems (such as registrations, census or surveys).


  • Knowledge of other BI platforms (such as PowerBI or Tableau) is a plus.
  • Required intermediate proficiency of Microsoft SQL Server, Microsoft Excel, MS Access and MS PowerApps.
  • Valued proficiency in using two or more of the following tools: XLS forms for ODK and Kobo, Access, Python, Stata, R.
  • Excellent knowledge of databases management, querying, quality assurance and control systems.
  • Demonstrated skills working in relational databases from survey data and building interactive dashboard in MS PowerBi and/or Tableau.
  • Proven analytical skills and creative thinking.
  • Excellent communication skills, efficiency, and flexibility.
  • Ability to work under pressure.
  • Attention to detail and quality and capacity to meet deadlines.


IOM’s official languages are English, French, and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of either Spanish and/or French is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.


Accredited Universities are the ones listed in the UNESCO World Higher Education Database (

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

  • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
  • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. • Courage: Demonstrates willingness to take a stand on issues of importance.
  • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

  • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
  • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
  • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

  • Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
  • Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
  • Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
  • Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
  • Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

Competencies will be assessed during a competency-based interview.


Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.


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