Programme and Budget Specialist, Vienna, Austria At IAEA – International Atomic Energy Agency

Closing date: Thursday, 20 April 2023

Programme and Budget Specialist(P3)

( 2023/0151 (000422) )

Organization: MTBF-Unit A

Primary Location: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting: 2023-03-23, 1:35:29 PM

Contract Type : Fixed Term

Regular

Probation Period : 1 Year

Full Competitive Recruitment : Yes

Organizational Setting

The Division of Budget and Finance manages the financial resources essential for full implementation of the IAEA’s scientific and technical programmes. The Division provides financial services and solutions for programme budgeting, treasury, payments, payroll, financial accounting and reporting to support the IAEA’s mandate.The Programme and Budget Section plans, coordinates and supervises the timely and accurate preparation of the IAEA’s programme and budget documents, ensuring innovative financial policies and strategies and a results-based approach, as well as monitoring the day-to-day implementation of the budget so as to promote effective and efficient use of resources.

Main Purpose

Under the general guidance of the Unit Head, the Programme and Budget Specialist analyses programme and budget proposals for completeness, correctness and conformity with the programme and budget guidelines; advises programme managers on the programme and budget process, from planning to implementation and reporting for all funding sources including voluntary contributions, providing guidance for an effective and efficient management of financial resources during the implementation of the budget; and prepares financial reports.

Role

The Programme and Budget Specialist is: (1) a financial analyst, reviewing cost and programme data, analysing and interpreting financial information and preparing reports; (2) a liaison, coordinating and giving advice to programme managers to ensure effective budget preparation, an effective and efficient management of financial resources during programme implementation and the consistent application of financial rules, regulations, policies and procedures; and (3) a team leader and a team member, working together and overseeing the work of other members of the section and implementing improvements in the section’s processes with the use of new technology and best practices.

Functions / Key Results Expected

Provide guidance and support to programme managers and relevant staff on the programme and budget process, including implementation, to promote efficient and effective use of resources and to ensure that guidelines, policies, rules and regulations are fully understood and correctly applied.

Review of voluntary contributions agreements, donor reports, related processes and internal controls. Provide guidance and support to programme managers and relevant staff on set up and implementation of extra budgetary contributions, including those from the European Commission under the FAFA framework.

Carry out any special studies and analysis requested by supervisors with respect to financial-related matters and make appropriate recommendations on the application of the results.

Prepare various finance and budget reports and analysis for Member States, the auditors and other UN system organizations such as the CEB (Chief Executives Board for Coordination).

Provide functional support and maintenance of budget software applications and actively participate in their upgrading, leveraging on the IAEA’s enterprise resource planning system AIPS (Agency wide Information System for Programme Support).

Analyse and document business processes in respect to the programme and budget preparation and implementation, contributing to their streamlining and simplification.

Review the work of budget assistants for accuracy and correctness.

Competencies and Expertise

Core CompetenciesNameDefinition

Communication

Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.

Achieving Results

Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.

Teamwork

Actively contributes to achieving team results. Supports team decisions.

Planning and Organizing

Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.

Functional CompetenciesNameDefinition

Analytical thinking

Analyses information to identify cause and effect relationships and correlations. Identifies critical elements and assesses consequences of different courses of action and proposes solutions.

Judgement/decision making

Consults with supervisor/manager and takes decisions in full compliance with the Agency’s regulations and rules. Makes decisions reflecting best practice and professional theories and standards.

Technical/scientific credibility

Ensures that work is in compliance with internationally accepted professional standards and scientific methods. Provides scientifically/technically accepted information that is credible and reliable.

Required ExpertiseFunctionNameExpertise Description

Finance

Budget and Financial Management

Knowledge of budget processes and financial resources management

Finance

Enterprise Resource Planning (ERP) system

Knowledge of and experience with complex financial IT systems. Experience with Oracle and Hyperion an asset

Finance

Finance Principles and Practices

Effectiveness in interpreting existing financial policies and in developing new ones

Asset ExpertiseFunctionNameExpertise Description

Finance

Accounting

Knowledge of IPSAS or accrual accounting desirable

Finance

Budgeting

Experience in results based budgeting highly desirable

Qualifications, Experience and Language skills

University degree in financial management, accounting, business administration, or a closely related field.

A recognised professional accounting certification is an advantage.

A minimum of five years of working experience in budget and/or accounting, including some experience at the international level.

Experience with voluntary contributions. Experience with European Commission funding agreements and the FAFA framework desirable.

Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $64121 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 30073*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks’ annual vacation, home leave, pension plan and health insurance

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Applications from qualified women and candidates from developing countries are encouraged

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process.

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